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Automated Interview Scheduling was designed to create a more efficient and effective way of scheduling and rescheduling interviews between hiring managers and candidates, replacing manual and time-consuming processes. 

“We recognized that they [our customers] were having problems scheduling interviews, which was primarily the location manager’s job,” says Ryan Pellet, senior vice president of customer success at TalentReef. “Think of a quick-serve restaurant manager trying to manage a store: ring the cash register, sometimes make the food, make sure that people show up for their shifts. They don’t have time to schedule interviews.”  

Automated Interview Scheduling allows you to connect with qualified applicants much faster and with much less friction than before. 

Features of Automated Interview Scheduling include: 

  • Manager calendar sync 
  • Applicant self-service scheduling link 
  • Automated notifications for applicant and manager 
  • Configurable invitation templates 


How does Automated Interview Scheduling work? 

HR and Hiring Managers simply sync their calendars to TalentReef, select time slots for interview availability, and instantly extend interview invitations based off their availability. Applicants select from the list of open time slots to schedule time to meet and can easily reschedule if needed.  

This feature also allows HR and hiring managers to configure automated notifications to remind managers and applicants of upcoming interviews and make rescheduling for both parties simple – which greatly reduces no-shows.   

What are the benefits of Automated Interview Scheduling? 

  • Eliminates manual and time-consuming efforts 
  • No more back-and-forth phone calls and voicemails 
  • Allows your hiring team to easily sync their calendar, provide availability, and manage cancellations/reschedules 
  • Decrease applicant drop-off rates by as much as 12%  
  • Reduce time-to-apply by up to 84% 
  • Reduce interview no-shows 

For the complex process of hiring hourly employees, you need a complete solution that integrates AI-based, low-touch talent management to definitively address that need. At TalentReef, we paired automatic interview scheduling with a conversational AI chatbot for a seamless applicant experience that requires little to no hiring manager involvement until the interview is scheduled. 

TalentReef tailors automated features to make it easier for managers to handle the responsibility of recruiting by eliminating some of the repetitive, time-consuming tasks.   

Learn more about what this feature could do for your recruitment and hiring strategy. 

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