Hiring managers are juggling an increasing number of responsibilities these days, with some even getting behind the counter themselves to make up the difference in lack of staff. So while hiring is an obvious priority, no one has time to rifle through resumes, call applicants, or set up interviews.  

Now you don’t have to. 

TalentReef has already made it easier to communicate with candidates with our conversational AI chatbot and Text Communications, but we are excited to announce that we now offer Automated Interview Scheduling.  

That’s right — you no longer have to call, email, or text back and forth with applicants, which takes up too much of your time and leaves you at risk of potentially losing the candidate during the time-consuming process. No more manually scheduling interviews, confusion around calendar availability, or scheduling conflicts. 

“We recognized that they [our customers] were having problems scheduling interviews, which was primarily the location manager’s job,” says Ryan Pellet, senior vice president of customer success at TalentReef. “Think of a quick-serve restaurant manager trying to manage a store: ring the cash register, sometimes make the food, make sure that people show up for their shifts. They don’t have time to schedule interviews.” 

How Automated Interview Scheduling Works 

Recruiters, HR, and hiring managers simply sync their calendars to TalentReef, select time slots for interview availability, and enable automated scheduling for the positions of their choosing.  Hiring managers can then select a default interview scheduling link and a default qualification rule to apply to incoming applications. If the candidate matches the set qualifications, they will be automatically extended an invitation to schedule an interview based on the manager’s availability. 

For the applicant, upon completion of the application, those that are qualified can immediately select from the list of open time slots to schedule a time to interview and can easily reschedule if needed. This feature also allows HR and hiring managers to configure automated notifications to remind managers and applicants of upcoming interviews and make rescheduling for both parties simple – which greatly reduces no-shows. 

Automated Interview Scheduling allows you to connect with qualified applicants much faster and with much less friction than before. It’s easier for them, it’s easier for you, and reduces ghosting as you move candidates quickly through the hiring and screening process.  

Automating the application process can decrease applicant drop-off rates by as much as 12% and reduce time-to-apply by 84%. 

While there are niche solutions out there that can solve this single scheduling problem, they may not integrate with your current system and may have numerous re-directs, which will in turn make your hiring process even longer.  

For the complex process of hiring hourly employees, you need a complete solution that integrates AI-based, low-touch talent management to definitively address that need. At TalentReef, we paired automatic interview scheduling with a conversational AI chatbot for a seamless applicant experience that requires little to no hiring manager involvement. The combination of these features significantly=increases applicant flow and reduces drop-off, keeps applicants engaged, saves time and money by decreasing manual efforts, reduces time-to-hire, and more. Best of all? You don’t need an additional third-party chatbot integration.  

TalentReef tailors automated features to make it easier for managers to handle the responsibility of recruiting by eliminating some of the repetitive, time-consuming tasks.  

Learn more about TalentReef’s Automated Interview Scheduling tool here. 

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